{"id":30562,"date":"2023-05-22T17:11:23","date_gmt":"2023-05-22T17:11:23","guid":{"rendered":"https:\/\/www.truecommerce.com\/blog\/edi-940-2\/"},"modified":"2025-12-08T05:36:38","modified_gmt":"2025-12-08T05:36:38","slug":"edi-940-2","status":"publish","type":"post","link":"https:\/\/www.truecommerce.com\/en-gb\/blog\/edi-transaction-codes-940\/","title":{"rendered":"EDI 940"},"content":{"rendered":"<h2>What is an EDI 940?<\/h2>\n<p><span data-contrast=\"auto\">EDI 940, also known as a Warehouse Shipping Order, is an <\/span><a href=\"https:\/\/www.truecommerce.com\/blog\/edi-transaction-codes\/\"><span data-contrast=\"none\">electronic data interchange transaction set<\/span><\/a><span data-contrast=\"auto\"> commonly sent by sellers\/suppliers to third-party logistics providers (3PLs) in the U.S. It acts as a formal request for shipment of goods from a remote warehouse to a buyer\u2019s location.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335557856&quot;:16777215,&quot;335559685&quot;:300,&quot;335559737&quot;:300,&quot;335559738&quot;:0,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">EDI 940 documents follow the x12 format set by the American National Standards Institute (ANSI), a not-for-profit organization that regulates <\/span><a href=\"https:\/\/www.truecommerce.com\/resource\/what-is-edi\/\"><span data-contrast=\"none\">EDI<\/span><\/a><span data-contrast=\"auto\"> formats in the U.S.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335557856&quot;:16777215,&quot;335559685&quot;:300,&quot;335559737&quot;:300,&quot;335559738&quot;:0,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p aria-level=\"3\"><b><span data-contrast=\"none\">UK and European Equivalent:<\/span><\/b><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:281,&quot;335559739&quot;:281,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">For businesses using the EDIFACT standard, which is prevalent in Europe and other regions, the equivalent of the EDI 940 is the DESADV (Dispatch Advice) when used to manage warehouse shipping. While the DESADV is generally used for advising of shipments, it can serve a similar function in providing information about the shipment of goods from a warehouse to a buyer\u2019s location.<\/span><\/p>\n<h4 aria-level=\"3\">Comparison<\/h4>\n<ul>\n<li data-leveltext=\"\u00b7\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\u00b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">EDI 940 (Warehouse Shipping Order):<\/span><\/b><span data-contrast=\"auto\"> Used in the USA, follows the ANSI x12 standard.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:279}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\u00b7\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\u00b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">DESADV (Dispatch Advice):<\/span><\/b><span data-contrast=\"auto\"> Used in Europe and other regions, follows the EDIFACT standard. There is more information regarding EDIFACT messages <\/span><a href=\"https:\/\/www.truecommerce.com\/en-gb\/blog\/edifact-transaction-codes-desadv\/\"><span data-contrast=\"none\">here.<\/span><\/a><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">Both documents are essential for managing the logistics of shipping goods from warehouses to buyers, ensuring accurate and efficient communication in the supply chain.<\/span><\/p>\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3>What are the Essential Components of EDI 940?<\/h3>\n<p>Warehouse Shipping Orders need to have all the relevant details about an order, as well as specific shipping details. Key components of EDI 940 include:<\/p>\n<ul>\n<li>Purchase Order number\u00a0<\/li>\n<li>Warehouse order details, such as products, product quantity units of measure, expected shipping date, and item identification<\/li>\n<li>Ship-to address<\/li>\n<li>Receiver contact information<\/li>\n<li>Shipping instructions<\/li>\n<li>Special equipment requirements (such as refrigerated freight needs)<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.truecommerce.com\/wp-content\/uploads\/2025\/12\/ExampleofEDI940_DropShadow-1.png\" alt=\"\"\/><\/figure>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.truecommerce.com\/wp-content\/uploads\/2025\/12\/CarringtonFarms2_EDIQuote_854x720.png\" alt=\"\"\/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3>How do I Use EDI 940?<\/h3>\n<p><span data-contrast=\"auto\">EDI 940 documents are primarily used by manufacturers, suppliers and other sellers to ship goods from a remote warehouse to a buyer\u2019s location. The document lays out all the information a 3PL needs in order to fulfill the order. Sellers can also send additional EDI 940 transactions to modify or cancel an existing Warehouse Shipping Order.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335557856&quot;:16777215,&quot;335559685&quot;:300,&quot;335559737&quot;:300,&quot;335559738&quot;:0,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">When the 3PL receives EDI 940, they\u2019ll send back an EDI 997 Functional Acknowledgement automatically. After processing the shipment, the warehouse will also send an <\/span><a href=\"https:\/\/www.truecommerce.com\/blog\/edi-transaction-codes-945\/\"><span data-contrast=\"none\">EDI 945 Warehouse Shipping Advice<\/span><\/a><span data-contrast=\"auto\">, which details the pending shipment and includes delivery date\/time estimates.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335557856&quot;:16777215,&quot;335559685&quot;:300,&quot;335559737&quot;:300,&quot;335559738&quot;:0,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h3>What are the Benefits of EDI 940?<\/h3>\n<p><span data-contrast=\"auto\">Sellers can use EDI 940 to streamline communications with their remote warehouses and 3PLs. Because this document can be fully automated, an EDI 940 can quickly be created and sent as soon as an order is entered in the business system for inventory that is stored at a 3PL. This helps save time by eliminating the need to manually create an individual shipment request for each order. Because EDI 940 pulls data directly from EDI 850 and other order data in the business system, it helps to prevent errors that can lead to inaccurate deliveries, missed shipments, and damage <\/span><a href=\"https:\/\/www.truecommerce.com\/uk-en\/global-trading-network\/\"><span data-contrast=\"none\">trading partner<\/span><\/a><span data-contrast=\"auto\"> relations.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335557856&quot;:16777215,&quot;335559685&quot;:300,&quot;335559737&quot;:300,&quot;335559738&quot;:0,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">EDI 940 Warehouse Shipping Orders are also more secure than paper, emailed or faxed shipping orders, making it easier for businesses to protect important information. For example, an EDI document may undergo at-rest or in-transit encryption, and your <\/span><a href=\"https:\/\/www.truecommerce.com\/uk-en\/solutions\/edi-software\/\"><span data-contrast=\"none\">EDI software<\/span><\/a><span data-contrast=\"auto\"> may require two-factor user authentication to view the transaction.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335557856&quot;:16777215,&quot;335559685&quot;:300,&quot;335559737&quot;:300,&quot;335559738&quot;:0,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\"><\/div>\n<\/div>\n\n\n<h3>EDI Format Example<\/h3>\n<p><span class=\"TextRun SCXW105541080 BCX0\" lang=\"EN-US\" xml_lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW105541080 BCX0\">EDI 940 is processed in a \u201craw\u201d format, meant to be read by machines. The example below shows the raw EDI data, which is usually translated using integrated EDI software into a usable and human-friendly format. Translated EDI documents may look different depending on a business\u2019s unique needs and systems.<\/span><\/span><\/p>\n<div class=\"ckeditor-accordion-container\">\n<dl class=\"styled\">\n<dt><a class=\"ckeditor-accordion-toggler\" href=\"#\">Click to See Example<\/a><\/dt>\n<dd>\n<p>ISA*00* *00* *ZZ*TESTSELLER *ZZ*TEST3PL * * *U*00501* *0*T*&gt;<\/p>\n<p>GS*OW*9622309900*PACKANDSHIP*20200729*0923**X*005010<\/p>\n<p>ST*940<\/p>\n<p>W05*N*9804304958*S-ORD101175<\/p>\n<p>TC#**0514<\/p>\n<p>TC&amp;*********940<\/p>\n<p>N1*BT*Test Customer Headquarters<\/p>\n<p>N3*123 Main Street<\/p>\n<p>N4*Columbus*OH*43212*US<\/p>\n<p>N1*ST*Test Customer*92*021545<\/p>\n<p>N3*230 West Street*Suite 550<\/p>\n<p>N4*Columbus*OH*43212*US PER*BD*Joe Customer*TE*6143257849*EM*<a href=\"mailto:joecustomer@testcustomer.com\">joecustomer@testcustomer.com<\/a>*FX*6145555555<\/p>\n<p>N9**PREPAID<\/p>\n<p>N9*PS*C00010*SOPI<\/p>\n<p>N9*TH*05786876<\/p>\n<p>N9*WP*8957652<\/p>\n<p>N9*ST*0150<\/p>\n<p>N9*DP*325<\/p>\n<p>N9*CUR*USD<\/p>\n<p>N9*TOT*752.98<\/p>\n<p>G62*04*20200522<\/p>\n<p>G62*03*20200819<\/p>\n<p>G62*10*20200622<\/p>\n<p>NTE*WHI*See routing guide for details on additional dunnage requirements<\/p>\n<p>W66*PREPAID*DIRECT_DELIVERY***UPS Ground*****UPSN<\/p>\n<p>LX*10000<\/p>\n<p>W01**EA**VN*214CE-RH*IT*214CE-RH<\/p>\n<p>G69*Taylor 214CE &#8211; Right Handed<\/p>\n<p>N9*LI*1<\/p>\n<p>N9*QTO*1<\/p>\n<p>N9*QTS*1<\/p>\n<p>AMT*LI*749.99<\/p>\n<p>AMT*1*749.99<\/p>\n<p>LX*20000<\/p>\n<p>W01**EA**VN*SN1X-BLK*IT*SN1X-BLK<\/p>\n<p>G69*Clip On Tuner &#8211; Black<\/p>\n<p>N9*LI*2<\/p>\n<p>N9*QTO*1<\/p>\n<p>N9*QTS*1<\/p>\n<p>AMT*LI*2.99<\/p>\n<p>AMT*1*2.99<\/p>\n<p>W76*0*52*LB*9*CF<\/p>\n<p>SE*42<\/p>\n<p>GE*1<\/p>\n<p>IEA*1*<\/p>\n<\/dd>\n<\/dl>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>What is an EDI 940? EDI 940, also known as a Warehouse Shipping Order, is an electronic data interchange transaction set commonly sent by sellers\/suppliers to third-party logistics providers (3PLs) in the U.S. It acts as a formal request for shipment of goods from a remote warehouse to a buyer\u2019s location.\u00a0 EDI 940 documents follow [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":30556,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[24],"tags":[],"region":[293,295],"industry":[356],"topic":[405,443],"product":[506],"integration_type":[521],"erp":[541],"class_list":["post-30562","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized-en-gb","region-global-en-gb","region-north-america-en-gb","industry-industry-agnostic-en-gb","topic-edi-en-gb","topic-edi-formats-en-gb","product-edi-en-gb","integration_type-integration-agnostic-en-gb","erp-erp-agnostic-en-gb"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>EDI 940 | TrueCommerce<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.truecommerce.com\/en-gb\/blog\/edi-transaction-codes-940\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"EDI 940\" \/>\n<meta property=\"og:description\" content=\"What is an EDI 940? EDI 940, also known as a Warehouse Shipping Order, is an electronic data interchange transaction set commonly sent by sellers\/suppliers to third-party logistics providers (3PLs) in the U.S. It acts as a formal request for shipment of goods from a remote warehouse to a buyer\u2019s location.\u00a0 EDI 940 documents follow [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.truecommerce.com\/en-gb\/blog\/edi-transaction-codes-940\/\" \/>\n<meta property=\"og:site_name\" content=\"TrueCommerce\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/TrueCommerce\" \/>\n<meta property=\"article:published_time\" content=\"2023-05-22T17:11:23+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-12-08T05:36:38+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.truecommerce.com\/wp-content\/uploads\/2025\/12\/buyer-ecommerce-platform.png\" \/>\n\t<meta property=\"og:image:width\" content=\"378\" \/>\n\t<meta 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