{"id":30562,"date":"2023-05-22T17:11:23","date_gmt":"2023-05-22T17:11:23","guid":{"rendered":"https:\/\/www.truecommerce.com\/blog\/edi-940-2\/"},"modified":"2026-08-03T14:54:16","modified_gmt":"2026-08-03T14:54:16","slug":"edi-940-2","status":"publish","type":"post","link":"https:\/\/www.truecommerce.com\/en-gb\/blog\/edi-transaction-codes-940\/","title":{"rendered":"EDI 940"},"content":{"rendered":"<p><em>Last updated: 3 August 2026<\/em><\/p>\n<h2>What is an EDI 940?<\/h2>\n<p>EDI 940, also known as a Warehouse Shipping Order, is an <a href=\"https:\/\/www.truecommerce.com\/en-gb\/blog\/edi-standards-explained\/\">ANSI X12<\/a> <a href=\"https:\/\/www.truecommerce.com\/en-gb\/blog\/edi-transaction-codes\/\">electronic data interchange transaction set<\/a> commonly sent by sellers\/suppliers to third-party logistics providers (3PLs) in the U.S. It acts as a formal request for shipment of goods from a remote warehouse to a buyer\u2019s location. Also referred to as 940 EDI, this transaction set is one of the core documents used in warehouse and 3PL operations.<\/p>\n<p>Also referred to as 940 EDI, this transaction set is one of the core documents used in warehouse and 3PL operations.<\/p>\n<p>EDI 940 documents follow the x12 format set by the American National Standards Institute (ANSI), a not-for-profit organization that regulates<a href=\"https:\/\/www.truecommerce.com\/en-gb\/products\/edi-software\/\"> EDI<\/a> formats in the U.S.<\/p>\n<p aria-level=\"3\"><b>UK and European Equivalent:<\/b><\/p>\n<p>For businesses using the EDIFACT standard, which is prevalent in Europe and other regions, the equivalent of the EDI 940 is the DESADV (Dispatch Advice) when used to manage warehouse shipping. While the DESADV is generally used for advising of shipments, it can serve a similar function in providing information about the shipment of goods from a warehouse to a buyer\u2019s location.<\/p>\n<h4 aria-level=\"3\">Comparison<\/h4>\n<ul class=\"plus-circle\">\n<li aria-setsize=\"-1\"><b>EDI 940 (Warehouse Shipping Order):<\/b> Used in the USA, follows the ANSI x12 standard.<\/li>\n<li aria-setsize=\"-1\"><b>DESADV (Dispatch Advice):<\/b> Used in Europe and other regions, follows the EDIFACT standard. There is more information regarding EDIFACT messages <a href=\"https:\/\/www.truecommerce.com\/en-gb\/blog\/edifact-transaction-codes-desadv\/\">here.<\/a><\/li>\n<\/ul>\n<p>Both documents are essential for managing the logistics of shipping goods from warehouses to buyers, ensuring accurate and efficient communication in the supply chain.<\/p>\n<div>\n<div>\n<h2>What are the Essential Components of EDI 940?<\/h2>\n<p>Warehouse Shipping Orders need to have all the relevant details about an order, as well as specific shipping details. Key components of EDI 940 include:<\/p>\n<ul class=\"plus-circle\">\n<li>Purchase Order number<\/li>\n<li>Warehouse order details, such as products, product quantity units of measure, expected shipping date, and item identification<\/li>\n<li>Ship-to address<\/li>\n<li>Receiver contact information<\/li>\n<li>Shipping instructions<\/li>\n<li>Special equipment requirements (such as refrigerated freight needs)<\/li>\n<\/ul>\n<\/div>\n<div><img decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.truecommerce.com\/wp-content\/uploads\/2025\/12\/ExampleofEDI940_DropShadow-1.png\" alt=\"EDI 940 Warehouse Shipping Order raw format example\" width=\"683\" height=\"694\" \/><\/div>\n<\/div>\n<div>\n<div><img decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.truecommerce.com\/wp-content\/uploads\/2025\/12\/CarringtonFarms2_EDIQuote_854x720.png\" alt=\"Carrington Farms EDI success story with TrueCommerce\" width=\"854\" height=\"720\" \/><\/div>\n<div>\n<h2>How do I Use EDI 940?<\/h2>\n<p>Manufacturers, suppliers, and other sellers use EDI 940 to instruct a 3PL to ship goods from a remote warehouse directly to the buyer. The document contains everything the 3PL needs to fulfil the order, including product details, quantities, shipping instructions, and the delivery address. Sellers can also send additional EDI 940 transactions to modify or cancel an existing Warehouse Shipping Order.<\/p>\n<p>When the 3PL receives EDI 940, they\u2019ll send back an EDI 997 Functional Acknowledgement automatically. After processing the shipment, the warehouse will also send an <a href=\"https:\/\/www.truecommerce.com\/blog\/edi-transaction-codes-945\/\">EDI 945 Warehouse Shipping Advice<\/a>, which details the pending shipment and includes delivery date\/time estimates.<\/p>\n<\/div>\n<\/div>\n<div>\n<div>\n<h2>What are the Benefits of EDI 940?<\/h2>\n<p>The EDI 940 definition is straightforward, but its impact on warehouse operations is significant. Sellers use it to automate shipment requests to remote warehouses and 3PLs, removing the need to manually create individual orders. Because this document can be fully automated, an EDI 940 can quickly be created and sent as soon as an order is entered in the business system for inventory that is stored at a 3PL. This helps save time by eliminating the need to manually create an individual shipment request for each order. Because EDI 940 pulls data directly from <a href=\"https:\/\/www.truecommerce.com\/blog\/edi-transaction-codes-850\/\">EDI 850<\/a> and other order data in the business system, it helps to prevent errors that can lead to inaccurate deliveries, missed shipments, and damage <a href=\"https:\/\/www.truecommerce.com\/uk-en\/global-trading-network\/\">trading partner<\/a> relations.<\/p>\n<p>EDI 940 Warehouse Shipping Orders are more secure than paper, email, or fax, with protections such as at-rest and in-transit encryption, plus two-factor authentication for EDI portal access. This makes it significantly harder for sensitive shipment data to be intercepted or misused. For example, an EDI document may undergo at-rest or in-transit encryption, and your <a href=\"https:\/\/www.truecommerce.com\/uk-en\/solutions\/edi-software\/\">EDI software<\/a> may require two-factor user authentication to view the transaction.<\/p>\n<div class=\"w-full z-50 flex flex-col gap-x-20 my-16\">\n\t<div class=\"bg-dark-100 rounded-[20px] p-11 grid grid-cols-12 gap-y-12 self-stretch overflow-hidden relative\">\n\t\t<div class=\"col-span-12 xl:col-span-8 flex gap-8 flex-col items-start z-50 lg:pr-6\"><h2 class=\"h2 !pt-0 mb-0 text-3xl text-white z-20\">Automate Your EDI 940 Warehouse Shipping Orders<\/h2><div class=\"text-light-20 z-20\">\n\t\t\t\t            <p class=\"mb-0\">TrueCommerce EDI connects sellers directly to 3PLs, automating EDI 940 creation and submission as soon as orders are entered into your business system.<\/p>\n\t\t\t            <\/div><div class=\"flex flex-col sm:flex-row gap-4 items-start z-50\">\n                            <a href=\"https:\/\/www.truecommerce.com\/en-gb\/contact\/request-a-demo\/\" class=\"button primary icon\">\n                                Book a Demo                                   \n                                <span>\n                                    <svg width=\"15\" height=\"15\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" data-name=\"Layer 1\" viewBox=\"0 0 15 15\">\n                                        <g>\n                                            <path d=\"M12.13 8.25H0v-1.5h12.13l-5.7-5.7L7.5 0 15 7.5 7.5 15l-1.07-1.05z\"><\/path>\n                                        <\/g>\n                                    <\/svg>\n                                <\/span>\n                            <\/a>\n\t\t\t            <\/div><div class=\"block absolute right-0 top-0 bottom-0 z-20\">\n\t\t\t\t            <img decoding=\"async\" src=\"https:\/\/www.truecommerce.com\/wp-content\/themes\/truecommerce\/images\/block-cta-background-stripes.png\" class=\"h-full w-auto opacity-25\">\n                            <\/div>\n                        <\/div>\n                    <\/div>\n                <\/div>\n<\/div>\n<\/div>\n<h2>EDI 940 Format Example<\/h2>\n<p><span class=\"TextRun SCXW105541080 BCX0\" lang=\"EN-US\"><span class=\"NormalTextRun SCXW105541080 BCX0\">EDI 940 is processed in a \u201craw\u201d format, meant to be read by machines. The example below shows the raw EDI data, which is usually translated using integrated EDI software into a usable and human-friendly format. Translated EDI documents may look different depending on a business\u2019s unique needs and systems.<\/span><\/span><\/p>\n<div class=\"ckeditor-accordion-container\">\n<dl class=\"styled\">\n<dt><a class=\"ckeditor-accordion-toggler\" href=\"#\">Click to See Example<\/a><\/dt>\n<dd>ISA*00* *00* *ZZ*TESTSELLER *ZZ*TEST3PL * * *U*00501* *0*T*&gt;<\/p>\n<p>GS*OW*9622309900*PACKANDSHIP*20200729*0923**X*005010<\/p>\n<p>ST*940<\/p>\n<p>W05*N*9804304958*S-ORD101175<\/p>\n<p>TC#**0514<\/p>\n<p>TC&amp;*********940<\/p>\n<p>N1*BT*Test Customer Headquarters<\/p>\n<p>N3*123 Main Street<\/p>\n<p>N4*Columbus*OH*43212*US<\/p>\n<p>N1*ST*Test Customer*92*021545<\/p>\n<p>N3*230 West Street*Suite 550<\/p>\n<p>N4*Columbus*OH*43212*US PER*BD*Joe Customer*TE*6143257849*EM*<a href=\"mailto:joecustomer@testcustomer.com\">joecustomer@testcustomer.com<\/a>*FX*6145555555<\/p>\n<p>N9**PREPAID<\/p>\n<p>N9*PS*C00010*SOPI<\/p>\n<p>N9*TH*05786876<\/p>\n<p>N9*WP*8957652<\/p>\n<p>N9*ST*0150<\/p>\n<p>N9*DP*325<\/p>\n<p>N9*CUR*USD<\/p>\n<p>N9*TOT*752.98<\/p>\n<p>G62*04*20200522<\/p>\n<p>G62*03*20200819<\/p>\n<p>G62*10*20200622<\/p>\n<p>NTE*WHI*See routing guide for details on additional dunnage requirements<\/p>\n<p>W66*PREPAID*DIRECT_DELIVERY***UPS Ground*****UPSN<\/p>\n<p>LX*10000<\/p>\n<p>W01**EA**VN*214CE-RH*IT*214CE-RH<\/p>\n<p>G69*Taylor 214CE &#8211; Right Handed<\/p>\n<p>N9*LI*1<\/p>\n<p>N9*QTO*1<\/p>\n<p>N9*QTS*1<\/p>\n<p>AMT*LI*749.99<\/p>\n<p>AMT*1*749.99<\/p>\n<p>LX*20000<\/p>\n<p>W01**EA**VN*SN1X-BLK*IT*SN1X-BLK<\/p>\n<p>G69*Clip On Tuner &#8211; Black<\/p>\n<p>N9*LI*2<\/p>\n<p>N9*QTO*1<\/p>\n<p>N9*QTS*1<\/p>\n<p>AMT*LI*2.99<\/p>\n<p>AMT*1*2.99<\/p>\n<p>W76*0*52*LB*9*CF<\/p>\n<p>SE*42<\/p>\n<p>GE*1<\/p>\n<p>IEA*1*<\/dd>\n<\/dl>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Last updated: 3 August 2026 What is an EDI 940? EDI 940, also known as a Warehouse Shipping Order, is an ANSI X12 electronic data interchange transaction set commonly sent by sellers\/suppliers to third-party logistics providers (3PLs) in the U.S. It acts as a formal request for shipment of goods from a remote warehouse to [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":30556,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[24],"tags":[],"region":[293,295],"industry":[356],"topic":[405,443],"product":[506],"integration_type":[521],"erp":[541],"class_list":["post-30562","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized-en-gb","region-global","region-north-america","industry-industry-agnostic","topic-edi","topic-edi-formats","product-edi","integration_type-integration-agnostic","erp-erp-agnostic"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>EDI 940 Warehouse Shipping Order: What It Is | TrueCommerce<\/title>\n<meta name=\"description\" content=\"The EDI 940 (Warehouse Shipping Order) is sent by sellers to 3PLs to request shipment from a warehouse. 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