Increase accuracy and reduce costs
Maximise the percentage of invoices that are processed correctly and reduce the number of invoices queries your accounts payable team receive
Transformation, translation and validation
PDF invoices received from your suppliers are converted in to a standard XML document and the PDF conversion process is verified to ensure all invoice lines were included, and that the numeric values were interpreted correctly.
Following the PDF conversion process, the PDF is then processed using the same transformation, translation and validation rules that are applied to all electronic invoices providing you with complete visibility of all your invoices.
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An optional extra step is available where the supplier can review, and if required correct, PDF invoices before they are sent to you. If suppliers elect to review PDF invoices or if invoices are invalid and fail the validation rules, the supplier is sent an email informing them that the invoice is ready for review. The supplier will then log on to the TrueCommerce portal to review or correct the invoice. Invoices that pass all validation rules are automatically converted and sent to you for processing.
Configuration of the PDF conversion engine
TrueCommerce obtain samples of invoices from each supplier and use these to configure the PDF conversion engine for each supplier to maximise the number of invoices that are processed correctly without the need for human intervention.
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This is a key element of the TrueCommerce service which also enables PDF invoice processing at a line level which allows the invoice to be validated against the purchase order and the goods received note, and allows the invoice lines to be posted against the relevant cost centres in the client’s finance system.