EDI 810

UK and European Equivalent

For businesses using the EDIFACT standard, which is commonly used in Europe and other parts of the world, the equivalent of the EDI 810 is the INVOIC, or Invoice Message. This document serves a similar purpose by indicating the charges due and requesting payment. 

Comparison:

• EDI 810 (Invoice): Used in the USA, follows the ANSI x12 standard. 

• INVOIC (Invoice Message): Used in Europe and other regions, follows the EDIFACT standard. You can learn more about INVOIC (Invoice Message) and how it works here.  

Both documents play a vital role in ensuring efficient communication and coordination in the financial aspects of the supply chain, allowing businesses to streamline their invoicing processes and maintain accurate financial records. 

What are the Essential Components of EDI 810? 

Just like a paper invoice, the EDI 810 Invoice transaction set needs to include several pieces of information about each order. These may include (but are not limited to):  

• Invoice number and date  

• Buyer, Seller, and Remittance identification details  

• Order details, including product quantities and prices  

• Additional charges, discounts, and/or allowances  

• Total amount due  

• Acceptable payment methods  

• Payment terms  

• Tax detail where applicable  

How Do I Use EDI 810? 

EDI 810 is normally sent by a seller, such as a manufacturer or distributor, to a buyer such as a retailer, after an order is shipped. The document confirms that the order has been delivered, and requests payment from the buyer to close out the order.  

After receiving an EDI 810 document, buyers will confirm receipt with an EDI 997 Functional Acknowledgement. Upon confirming that the details on the invoice are correct, the invoice should be transferred to the buyer’s accounting/receivables department to issue payment. At this point, the buyer can also respond with an EDI 820 Payment Order or Remittance Advice Document, which communicates payment details back to the seller. 

What are the Benefits of EDI 810? 

As an EDI document, EDI 810 Invoices offer better security than paper, fax or emailed documents, thanks to protections like FTPs and HTTPs protocols, and user authentication for EDI portal use. This helps protect both buyer and seller details throughout trading partner transactions. 

Using EDI 810 can speed the payments process along, enabling fast reconciliation, so suppliers can quickly recognise revenue from an order. Additionally, automating this transaction helps eliminate errors from manual retyping, which helps to prevent invoice discrepancies that may delay payment. 

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