ORDRSP EDIFACT

Purchase Order Response

How Do I Use an EDIFACT ORDRSP Message?

B2B industries commonly utilise purchase order response (ORDRSP) messages. A vendor will send these messages to a buyer as a reply to either a purchase order (ORDERS) or a purchase order change (ORDCHG). The exchange of order response information follows the widely recognised EDIFACT standard, allowing for automatic processing by different enterprise resource planning (ERP) systems.

What Are the Key Data for Purchase Order Response Messages?

The contents of an ORDRSP EDIFACT message can vary significantly. The content could range from complete acceptance of an order with no changes to an ORDRSP that modifies the quantity and date for each specific item. A message generally includes the following critical data:

  • Message Function Code, confirming the order's acceptance, partial acceptance, or rejection
  • Reasons for rejection
  • Transport and delivery information
  • Purchase order numbers and codes
  • Specific details with proposed amendments about items that cannot be fully supplied
  • Delivery dates

How Do I Process an EDIFACT ORDRSP Message?

After receiving an ORDRSP, you will use your electronic data interchange (EDI) system to check the file against the EDIFACT ORDRSP specification. This file is created from a previous ORDERS request. In an integrated EDI-ERP system, the EDI system will update the ERP program accordingly if the order details are accepted or amended. You can then generate a functional acknowledgment and return it to confirm receipt of the EDI message.

Where Do EDIFACT ORDRSP Messages Fit in the EDI Workflow?

In EDI, business partners typically exchange messages in a specific sequence of files, depending on the particular industry. Generally, a buyer orders goods from a vendor using an EDIFACT ORDERS message. This order is then answered with an EDIFACT ORDRSP. This response is typically the fourth exchange between the buyer and seller.

What Are the Benefits of EDIFACT ORDRSP Messages?

There are an array of advantages when you harness EDI ORDRSP messages. Some of these include:

  • Instant order confirmation: EDI and the ORDRSP EDIFACT message allow for quick confirmation or rejection of previously sent orders, ensuring timely and accurate communication between trading partners.
  • Automated data entry: By utilising these messages, you don't have to enter data manually, saving time and reducing overhead costs.
  • Automated data transfer: ORDRSP EDIFACT messages enable automatic data transfers, streamlining the ordering process and improving future orders and delivery scheduling efficiency.
  • Customer-specific benefits: Instant feedback on order requests provides customers with timely information and reduces the likelihood of returns due to incorrect deliveries. Buyers also receive information on requested delivery dates and times, improving communication between trading partners.
  • Supplier-specific benefits: Suppliers can effortlessly make proposed amendments to orders and receive feedback on full or partial deliveries. This ability can lead to better supplier ratings and cost reduction through efficient trading and fewer errors.

Reap the Benefits of Exceptional EDI Solutions

ORDRSP and related EDIFACT messages allow you to work more efficiently and benefit from a completely connected supply chain. TrueCommerce offers a fully managed EDI service for buyers and suppliers. No matter your business's size or technical abilities, all companies can harness the benefits of our EDI solutions. Try a demo today for more seamless communication.