ORDCHG EDIFACT

Purchase Order Change

How Do I Use an EDIFACT ORDCHG Message?

A buyer will send a purchase order change (ORDCHG) message to a seller to modify or revise a previously sent electronic data interchange (EDI) order. The buyer can cancel or change multiple goods or services on the order list and alter the delivery schedule. Buyers further use EDIFACT ORDCHG messages to inform the supplier about previously unknown details such as transport and, for orders abroad, information about customs.

After receiving an EDIFACT ORDCHG message, a supplier will respond with an order response (ORDRSP) message to confirm the changes.

An ORDCHG EDIFACT message helps simplify trading partner communication, as partners can easily modify and track changes.

What Are the Key Data for Purchase Order Change Messages?

Changed order messages follow a standardised format in EDIFACT. The buyer's internal enterprise resource planning (ERP) system generates a message with all necessary data. This message is then translated into the buyer's specific EDI standard using an EDI tool.

The following vital data will be included in these messages:

  • Buyer and seller information
  • Details of the original purchase order
  • Details on whether orders will be added, removed, or changed
  • Order date
  • Order quantities
  • Delivery details — both when and where

How Do I Process an EDIFACT ORDCHG Message?

After receiving an ORDCHG message, the supplier's EDI system will validate it against their ORDCHG specifications. If the message is valid, they can use the provided purchase order to update the existing order details with the new information. The system will send an acknowledgment message to confirm the successful receipt and acceptance of the message.

Where Do EDIFACT ORDCHG Messages Fit in the EDI Workflow?

A buyer will typically send an EDIFACT ORDCHG message to modify the order details after sending an ORDERS message.

What Are Common Errors with EDIFACT ORDCHG Messages?

A common problem hindering smooth ORDCHG message processing is incorrect or unknown master data. If the buyer uses references the supplier is unfamiliar with, the ORDCHG can be rejected. For example, if the buyer's ERP system uses different codes to reference materials than the supplier's system, the receiving system cannot process the message.

What Are the Benefits of EDIFACT ORDCHG Messages?

Using ORDCHG messages holds an array of advantages for your business and, specifically, your supply chain management process. Utilizing EDI solutions to update order details can:

  • Reduce employee workload: Automating order change tasks frees up employees' schedules, allowing your workforce to focus on other critical tasks.
  • Improve customer satisfaction: Keep clients happy by enabling faster updates to planning schedules, resulting in fewer out-of-stock or over-delivery situations.
  • Streamline the order process: Through direct data transmission and automatic order updates, you can streamline your order process.
  • Eliminate paper waste: Reduce your carbon footprint by utilizing electronic transactions.
  • Improve supplier ratings: Suppliers can up their ratings by expediting delivery.
  • Minimise errors: By utilizing EDI systems, you can reduce inaccurate input data.

Utilise ORDCHG Messages with a Quality EDI Solution

Simplify your supply chain management by utilising the best EDI software on the market to automate EDIFACT ORDCHG messages and other crucial messages. TrueCommerce offers industry-leading EDI solutions. Book a demo today!