TrueCommerce e-invoicing Solution
TrueCommerce’s fully managed e-invoicing service removes the need for you to scan or key paper invoices, improving accuracy and reducing processing time
Quick and efficient invoice processing
In terms of exchanging business documents electronically, traditionally businesses have been more focused on refining the physical goods for resale supply chain to simplify and streamline their goods receiving and warehouse management processes. However, increasing numbers of organisations now recogise that by also streamlining the processing of financial documents, using an e-invoicing solution, they can considerably reduce the time and cost of processing supplier invoices.
The TrueCommerce e-invoicing solution, delivered as a fully managed service, enables you to remove paper invoices from your organisation. Your accounts payable team no longer need to scan or re-key invoices into your accounting package, reducing the time it takes to process invoices and most importantly improving accuracy.
Who is it for?
TrueCommerce developed its e-invoicing solution for organisations that want to streamline and automate their accounts payable processes and reduce the cost, complexity and workload involved in processing supplier invoices - allowing them to redeploy resource to more value added activities.
Our e-invoicing solution is for CFO's that have a team of people manually processing and approving suppliers’ invoices and responding to suppliers' invoicing queries.
What does it do?
The TrueCommerce service enables all of your suppliers (not just the largest) to send electronic invoices to you. Regardless of the method used to create or send invoices, the TrueCommerce service validates and converts all invoices to a format that can be easily imported in to your accounts payable application.
TrueCommerce's web portal provides all suppliers with information regarding the status of their invoices, reducing the number of invoice queries your teams receive.
In addition to removing paper from the finance department and increasing efficiency, the TrueCommerce e-invoicing solution helps companies comply with legal and tax requirements, with legislative requirements supported for over 40 countries.
How is it different?
Whilst companies can benefit from just onboarding their key suppliers, the benefits available increase considerably if all suppliers move to paperless invoicing. The TrueCommerce e-invoicing solution maximises the number of suppliers participating in your e-invoicing initiative by making it as easy as possible for them to send you invoices electronically. Regardless of where your suppliers are located, their size, the amount of internal IT resource they have access to or their overall level of technical expertise, the TrueCommerce e-invoicing solution will enable them to send you e-invoices.
As part of the onboarding process the TrueCommerce implementation team will communicate with your suppliers to find out which method of sending invoices to you is most suitable for them - they will have three options:
- Directly from their accounts payable application.
- As a PDF email attachment or a PDF which is uploaded to the TrueCommerce web portal.
- Creating electronic invoices in the TrueCommerce web portal (either by keying the invoice or by converting an order, shipment, or receipt in to an invoice).
Find out more about the options available to your suppliers here.
The solution has a powerful combination of easy-to-use but feature-rich functionality, including rule based invoice validation, which eliminates the potential burden on your accounts payable department by automatically rejecting invoices that do not meet agreed requirements.
As TrueCommerce’s managed service is fully scalable you can easily expand upon e-invoicing and transfer other documents electronically, such as purchase orders, remittance advices, credit and debit notes. Further information on the TrueCommerce supplier facing EDI solution can be found here.
As a fully managed service, those outsourcing to TrueCommerce are free from the burden and risks associated with technical issues, maintenance costs and the need to keep abreast of advancing technology.
Once the implementation process is completed by our dedicated team of implementation and on-boarding specialists, the TrueCommerce EDI managed service team will look after the day to day running of EDI on your behalf. We pro-actively monitor the TrueCommerce platform for message validation errors and if an immediate fix is not possible, a managed service representative will contact you and manage the issue through to resolution.
The managed service team have in-depth knowledge of individual client implementations, as well as the EDI standards and formats in your country and are therefore able to resolve any issues you may have quickly and easily enabling you to focus on your core business.
Click here to discover the further benefits of our EDI managed service.