TrueCommerce PDF Invoice Processing Service
The TrueCommerce e-invoicing managed service supports the processing of PDF invoices, enabling all of your suppliers to be included in your e-invoicing or accounts payable automation project.
Whilst many companies recognise the benefits of electronic trading, and have implemented EDI and e-invoicing initiatives, some companies are still relying on manual processes for trading with some of their suppliers.
Do you have suppliers that are unable to send electronic invoices directly from their accounts payable application due to technical capabilities, and due to higher volumes, are reluctant to create invoices using a web portal?
Who is it for?
With over 18 years’ experience TrueCommerce understands the challenge faced by companies who are looking to replace manual processes and maximise the benefits of electronic trading. The TrueCommerce e-invoicing managed service supports the processing of PDF invoices, enabling all of your suppliers to be included in your e-invoicing or accounts payable automation project.
The TrueCommerce PDF invoice processing service is designed to maximise the percentage of invoices that are processed correctly, to reduce the number of invoices queries your accounts payable team receive, and through line level processing provide full information to finance applications. This approach allows your team to focus on other core initiatives, whilst reducing the time taken for your suppliers to receive payment.
What does it do?
The TrueCommerce service enables suppliers to send PDF invoices in one of three ways:
- By manually attaching them to emails
- By sending them to an email address from their accounts payable application
- By uploading them to the TrueCommerce web portal
TrueCommerce converts PDF invoices in to a standard XML document and verifies the PDF conversion process to ensure all invoice lines were included, and that the numeric values were interpreted correctly. The PDF is then processed using the same transformation, translation and validation rules that are applied to all electronic invoices. An optional extra step is available where the supplier can review, and if required correct, PDF invoices before they are sent to the customer.
If suppliers elect to review PDF invoices or if invoices are invalid and fail the validation rules, the supplier is sent an email informing them that the invoice is ready for review. The supplier will then log on to the TrueCommerce portal to review or correct the invoice, after which the invoices are converted to a format supported by the customer’s accounts payable application and sent for processing. Invoices that pass all validation rules are automatically converted and sent for processing.
How is it different?The TrueCommerce PDF invoice processing solution is an outsourced and fully managed service so no hardware or software is required in your environment. As part of the managed service, TrueCommerce take responsibility for the on-boarding of your suppliers, the configuration of the solution for each supplier, and for monitoring the processing of invoices.
Read more about the TrueCommerce e-invoicing service
In order to maximise the percentage of invoices that are processed correctly without the need for human intervention, TrueCommerce obtain samples of invoices from each supplier and use these to configure the PDF conversion engine for each supplier. This is a key element of the TrueCommerce service which also enables the processing of invoices at a line level which allows the invoice to be validated against the purchase order and the goods received note, and allows the invoice lines to be posted against the relevant cost centres in the client’s finance system.
PDF invoice processing combines the convenience of PDF invoices with the benefit of real-time validation typically only available through e-invoicing.