What is EDI 210?
EDI 210, also known as a Motor Carrier Freight Details and Invoice, is sent by a commercial carrier (such as UPS Freight) to a shipper (such as a manufacturer or distributor), to convey billing details related to a freight shipment. This EDI transaction set offers an electronic replacement for fax, mail, or email invoices.
EDI 210 documents follow the x12 format set by the American National Standards Institute (ANSI), a not-for-profit organization that regulates EDI formats in the U.S.
What are the Essential Components of EDI 210?
Just like a paper invoice, the EDI 210 Motor Carrier Freight Details and Invoice transaction set needs to include several pieces of information about each order. These may include (but are not limited to):
- Date of Invoice and Invoice number
- Product types and quantities
- Shipment size and weight
- Shipping method
- Delivery details
- Shipper information, such as name and address
- Recipient information, such as name and address
- Proof of delivery
- Route details
- Freight and Accessorial charges
- Total amount due
- Payment terms
How Do I Use EDI 210?
Usually, an EDI 210 document is sent by a carrier after a shipment is successfully delivered, be it to a retail location, warehouse, end-consumer household or other destination. EDI 210 indicates the final charges due for the shipment, including the payment terms and expectations.
Upon receiving EDI 210, the shipper may respond with an EDI 997 Functional Acknowledgement, letting the carrier know the invoice was received. The shipper should then send the invoice to their accounting system or team, and schedule payment according to the agreed-upon terms.
What are the Benefits of EDI 210?
Generally, EDI transactions are protected by elements such as FTPs or HTTPS protocols, in-transit encryption, and multi-factor authentication for EDI software portals. This helps keep data more secure than paper, email, or fax documents.
For carriers, sending EDI 210 electronically can accelerate the billing process, allowing them to quickly recognize revenue from their shipments. For shippers, EDI 210 offers a clear, consistent and accurate view of charges, preventing issues like invoice discrepancies and improving visibility into outstanding payables. Additionally, the automation of both sending and receiving EDI 210 helps trading partners enhance communications and streamline supply chain processes.
EDI Format Example
EDI 210 can be viewed in two formats – a human “readable” version and a “raw” data version. The example below shows the raw EDI data, which is usually translated using integrated EDI software, and then sent to your business system (ERP) for use by your EDI manager or other employees.
- Click to See Example
ISA*00* *00* *02*ODFL *12*9622309900 * * *U*00401* *0*T*>
N3*123 Main Street
N3**321 Main Street
N3*123 Main Street
L1****5000****400****Lift Gate Fee