EDI 944

What does an EDI 944 Document include?

EDI 944 transactions contain key information that enables accurate inventory updates and discrepancy resolution.

Typical data elements include:

• Shipment number or reference
• Vendor/manufacturer ID
• Carrier and delivery details
• Product information – item numbers, lot numbers, serial numbers
• Quantities received
• Damage or discrepancy notes
• Date and time of delivery

Some systems also use EDI 944 to update warehouse management software (WMS) or ERP platforms automatically.

How Does EDI 944 Work in a Warehouse Workflow?

The EDI 944 transaction is used after a stock transfer to confirm that goods have been received at a warehouse or third-party logistics provider (3PL). It plays a key role in inventory accuracy and is part of a standard EDI workflow.

Here’s how it typically works:

1. The manufacturer sends an EDI 943 Warehouse Stock Transfer Shipment Advice to notify the 3PL about an upcoming shipment.
2. Once the shipment arrives, the warehouse verifies the products – often using barcode or RFID scanning.
3. The warehouse sends a 944 EDI document type, confirming:
   • What products were received
   • The quantities
   • Any damaged or missing items
4. The manufacturer responds with an EDI 997 Functional Acknowledgment to confirm they received the 944.
5. Inventory remains in the 3PL facility until the manufacturer initiates a final shipment using an EDI 940 Warehouse Shipping Order.

This process helps reduce errors and ensures that all inventory data is aligned between partners.

4 benefits of Using EDI 944 for Warehouse Accuracy

The EDI 944 definition goes beyond just confirming deliveries – it creates visibility and trust across your supply chain. Here are the key benefits:

1. Inventory accuracy

944 documents confirm the quantity of goods received and highlight any damaged or missing items, helping the manufacturer reconcile inventory records.

2. Automated communication

When paired with scanning technology, EDI 944 transactions can be generated and sent automatically – reducing manual entry.

3. Better planning

Manufacturers gain real-time insight into how much stock is available at each warehouse, supporting more accurate replenishment and demand forecasting.

4. Stronger 3PL collaboration

With a structured 944 EDI document type, communication between the manufacturer and logistics provider is faster and more reliable.

Using EDI 944 helps streamline warehouse receiving operations while supporting accurate reporting, audit trails, and better stock availability for future shipments.