EDI 928 Automotive Inspection Detail

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What is EDI 928?

Electronic data interchange (EDI) 928 reports the results of a motor vehicle inspection to parties needing these details. Most often, automotive manufacturers, carriers, and inspection agencies use an EDI 928 document to communicate inspection details to a third party. It serves as the electronic version of a paper inspection detail document.

EDI 928 documents follow the X12 format from the American National Standards Institute (ANSI), a not-for-profit organization regulating EDI formats in the U.S. The data format and contents are used in the EDI environment.

What are the Essential Components of EDI 928?

The EDI 928 report has segments and data elements with data fields explaining automotive specifications and inspection details. Some mandatory data elements in this document include:

  • Transaction Set Header to assign control numbers and indicate the start of the transaction set.
  • Beginning Segment for Automotive Inspection to communicate basic data about the transaction set.
  • Motor Vehicle Control to state vehicle logistics and identifying information.
  • Transaction Set Trailer to indicate the number of transmitted segments and end the transaction set.

EDI 928 has several optional key data elements, including:

  • Transport Information to identify carriers, equipment, and shipment dates.
  • Inspection Detail Segment to report the inspection results for the automotive vehicle.

How to Use EDI 928

EDI documents like EDI 928 communicate essential information and follow a specific process. The automotive carrier, inspection agency, or manufacturer generates a 928 document after completing an inspection. Once the interested parties receive the EDI 928, they can send back an EDI 997 Functional Acknowledgement to indicate they received the inspection information.

The receiving parties will need an EDI solution to process the documents into their accounting or enterprise resource planning (ERP) system or convert it into a readable format for manual entry. EDI 928 is a type of X12 transportation transaction set, which impacts how the report is processed.

What are the Benefits of EDI 928?

The automotive industry has various reporting regulations to follow to prove a vehicle’s safety and road readiness. Since EDI 928 communicates vehicle inspection information, these reports are critical for identifying the risk and functionality of a particular automobile. Its results can determine if the vehicle is in an appropriate condition to be safely driven or violates regulations.

EDI 928 helps communicate essential information from inspections, including:

  • Carbon efficiency to determine a vehicle’s emissions or fuel efficiency.
  • Safety features to assess if the components are intact and functional.
  • Defects that could potentially impact vehicle performance.
  • Mechanical issues that could cause a time-consuming or costly breakdown.

Interested parties can also review old EDI 928 reports for a specific vehicle to see if and how its mechanics and safety have changed over time. EDI 928 reports can ultimately help manufacturers be proactive about issues before the vehicle is on the road to keep drivers safe and prolong the vehicle’s life span by repairing defects.

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